Guidance on producing event materials that cater to diverse audiences and abilities.

---

📋 STEP BY STEP

Here’s how you can use Change Agent to create inclusive and accessible event materials.

Step 1: Define Your Event Goals

Identify the purpose of your event, including specific objectives, target audiences, and key messaging. This will help guide the tone and direction of your event materials.

Step 2: Upload Relevant Information to Change Agent

Upload relevant information about your event, organization, and audience to Change Agent. This can include text from your website, social media, or previous event materials.

• To upload the information as a file
  • Click the “+” symbol to the left of the prompt window
  • Choose your file

• To load the information from a webpage
  • Copy the entire URL (NOTE: if the URL is for a Google Doc or other cloud service, make sure that sharing is set to “Anybody with the link”)
  • Type “#” into the Change Agent prompt window and paste your URL immediately after the “#”
  • Click on the gray dialog window that says #[URL] to load the information

Step 3: Prompt Change Agent to Generate Event Materials

Provide a baseline prompt such as "Create an event program for [EVENT NAME] that includes accessibility features." Regenerate the answer at least five times to explore different design and layout options.

Step 4: Review & Refine

Choose the materials that best meet your event goals and audience needs. Ask follow-up prompts to refine the content, such as "Rewrite the program to include clear instructions for attendees with physical disabilities."

Step 5: Customize by Audience

Use Change Agent to customize your event materials for different audiences. Provide a prompt such as "This event is targeted at [SPECIFIC AUDIENCE SEGMENT]. Rewrite the program to highlight [ISSUES THAT RESONATE WITH THIS AUDIENCE]."

Step 6: Finalize and Distribute

Review and finalize your event materials, then distribute them to attendees through various channels (e.g., print, digital, audio).

---

📘 BACKGROUND

Current Process

Traditional event planning often involves a team of designers, writers, and coordinators working together to develop event materials. This process can be time-consuming and may result in generic materials that fail to cater to diverse audiences and abilities.

Opportunity

Creating inclusive and accessible event materials is crucial for ensuring that all attendees feel welcome and engaged. However, this can be a daunting task, especially when trying to cater to diverse audiences and abilities. Change Agent offers an innovative solution by enabling organizations to quickly generate high-quality, customized event materials that speak directly to their target audience’s interests and needs.

By using Change Agent, organizations can ensure that their event materials are not only visually appealing but also accessible and inclusive for all attendees. This includes providing alt text for images, using clear fonts, and incorporating diverse perspectives and language.

Benefits

• 90% reduction in material creation time
• Customized event materials for every audience segment
• Increased accessibility and inclusivity for attendees with disabilities